Steps for Applying

Steps for Applying

Timeline		Tasks
Applying for Study Abroad
Fall Deadline: February 15, preferably earlier Spring Deadline: September 15, preferably earlier		Fill out online application (request unofficial transcript be sent to Study Abroad; Study Abroad will check student conduct record.) Forms: Online application; apply for new passport (if necessary)
Prior to submission of application		Meet with mentor and department chair/program head in order to discuss study abroad plans and courses that you plan on taking while abroad. Your Mentor will need to review General Degree Requirement for Undergraduate Students and the courses that you would like to take while abroad and document this on the Overall Austin College Degree Plan Checklist sign and date. You will need to do this with the Department Chair of your Major and Minor also. Or, visit the Degree Requirements page. Simply click on your major or minor to retrieve the correct form. All forms must be completed and signed before you may meet with DSA Forms: Fill out forms with Mentor, and Chair/Program Head of Major and Minor
Fall: Prior to the end of February Spring: Prior to the end of October		Meeting with DSA to discuss location/program, academic interests; to determine funding tier, according to guidelines; Petition, if necessary, for any exception to guidelines Forms: Study Abroad Funding Policies; List of Tier 1 Programs; Petition Form
Fall: Prior to the end of February Spring: Prior to the end of October		Declare Major and Minor, if not already declared Forms: Major/Minor declarations
Fall: February to March Spring: October to November		Meet with Study Abroad Advisor (SAA) in the Study Abroad Office in WCC 204. Sign your Agreement with the Study Abroad Office agreeing to a minimum of THREE meetings and pre-departure sessions
Fall: February Spring: October		Meeting 1: with SAA; Apply for internal/external scholarships; Final choice of study abroad site; Begin provider application process; Official transcript to provider; Passport photo taken ($10 fee); Passport status check
Fall: February-March Spring: October-November		Meeting 2: with SAA; Budget construction; Student meets with Financial Aid Office; Add to Facebook group; Scan passport; Essays (application and scholarships); provider application completed; Scholarship status Forms: Study Abroad Scholarships & Grants
After Acceptance
Fall: March Spring: November		Meeting 3: with SAA; Program Acceptance notification; Sign Study Abroad Commitment Form; Begin visa processing; Final course selection; Power of Attorney; Liability Release; Medical Release forms; Purchase of airline tickets (*must* send itinerary to SAA) Forms: Power of Attorney; Liability Release; Medical Release; Study Abroad Commitment form
Fall: Late March Spring: Mid-November		Mandatory Pre-departure sessions
Fall: April Spring: November		During the normal campus registration period for the following term, gain permissions and enroll in STABD 600 for the term abroad. This will ensure continual course enrollment at AC and ensure financial aid processing, if applicable
Fall: Late March Spring: Mid-November		Mandatory attendance at Welcome Back Bash / Bon Voyage
After Arrival at your Study Abroad Destination
Beginning of Fall or Spring		Student notifies SAA of arrival at destination
Beginning of Fall or Spring		Student sends email to SAA once registered for classes. Student sends a syllabus for each class for approval by mentor/major head/minor head. SAO will forward course titles and syllabi to appropriate division head for pre-approval. , MUST follow up with syllabi ASAP; Follow up with SAO re approval within *3 business days* for course approval in case add/drop needed on site
Following Spring or Fall		Required re-entry interview and attend Welcome Back Bash and Bon Voyage events