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Home » Campus Offices » Academic Affairs » Registrar » Faculty Resources » Web Registration FAQ’s for Faculty

Web Registration FAQ’s for Faculty

1. How does web registration affect ‘advising week?’

Web Registration will not impact the need for students to be advised. Once you have met with a student, you will provide ‘electronic mentor approval’ via WebHopper. Students will not be able to register if they do not have their mentor’s electronic approval. You can provide approval any time prior to their registration time slot.

The mentor approval screen is accessible on the My Advisee’s screen in the Faculty menu of WebHopper. Simply check a box or detail into the Mentor Approval screen to see the student’s registration time, registration hold, and instructor approvals.

2. What if I am unable to meet with a student because of a schedule conflict?

Students are required to have a conversation with their mentor prior to registration in order to receive proper course planning. This can be done over the phone, in person or via email communication. The in-person advising conference is preferred.

As with the arena registration system, students will not be able to register without their mentor’s approval. Department Chairs, divisional deans, and the Registrar’s Office can provide ‘electronic mentor approval.’ The Registrar’s Office will not provide approval without an email or phone contact with the mentor.

Department Chairs and Deans provide mentor and instructor when the faculty member is unavailable. WebHopper records the name of the person who grants or revokes mentor or instructor approval; thus, providing a transactional history.

3. How does the system enforce Prerequisites, Corequisites, and Instructor Consent?

Students are required to have a conversation with their mentor prior to registration in order to receive proper course planning. This can be done over the phone, in person or via email communication. The in-person advising conference is preferred.

As with the arena registration system, students will not be able to register without their mentor’s approval. Department Chairs, divisional deans, and the Registrar’s Office can provide ‘electronic mentor approval.’ The Registrar’s Office will not provide approval without an email or phone contact with the mentor.

Department Chairs and Deans provide mentor and instructor when the faculty member is unavailable. WebHopper records the name of the person who grants or revokes mentor or instructor approval; thus, providing a transactional history.

4. How do I provide Instructor Consent?

Using your WebHopper account, click on the link to ‘Instructor Approval’ to provide formal approval for a specific course and for specific students. The only information you will need is the student’s AC ID# or Network ID. The ID# is located on the student ID card – it is the last 7 digits. No need to enter the leading zeros. The network ID is the first part of an AC email address (Ex: dremmers)

5. What about the Add/Drop process?

The add/drop process will continue to be a paper-based system and will require the mentor’s signature for all schedule changes during the add/drop period.

6. How do students register for directed or independent studies?

Students registering for directed or independent studies will submit the Independent and Directed Study Proposal Form and a paper add slip to the Registrar’s Office.

7. How will incoming Freshman register in the fall term?

Freshman students are enrolled for Fall courses at various registration events in May and June. Arena-style advising and enrollment is conducted at these events. Freshman students are also eligible for phone advising, if they cannot attend an enrollment event. All freshman students then meet with their Faculty Mentors in August at the New Student Conferences and can adjust schedules as needed.

8. How will student registration times be determined?

Registration times are determined exactly as they were for ‘arena registration.’ Student times are arranged in descending order by completed credits and cumulative grade point average (GPA). Credits for the current term are not counted as completed credits. Students with similar credits/GPAs are grouped into ‘time slots,’ spaced about 15 minutes apart. Each student will receive a starting time to begin registration. Students will not be limited to 15 minutes or an hour, they can continue to register in each successive ‘time slot’ until the day’s registration period has ended. Of course as the day progresses, courses that were once available may be become filled.

9. What do students do if they missed their registration time?

Students will be able to register in each successive ‘time slot’ until the day’s registration period has ended or during an open web registration period.

10. How are course time conflicts handled if an instructor is willing to work with a student at an alternative time?

The student should register for one of the courses via web registration. He or she will register for the second course using an add form. The second instructor will need to send an email to registrar@austincollege.edu indicating that an alternative meeting time has been worked out.

11. How will students studying abroad register?

Students studying abroad have the option to register with the assistance of the Study Abroad Office, or they may register online at their assigned time period if they have access to WebHopper. If access to the internet or differing time zones is problematic, we recommend registration with the assistance of the Study Abroad Office.

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