Below are the Registrar’s forms in PDF format or Word documents. Click on the link to download the form and then print. You will need Adobe Acrobat Reader to view the pdf forms. Many of the forms below are available in a fillable, printable PDF format, however, hand-written signatures must still be provided when prompted.
Prospective Students | Current Students and Mentors | International Students | Faculty | RooDocs Support Materials
| Form | Uses and Requirements |
| Prospective Students | |
| Application for Admission | Link to a site that allows new students to complete an application to AC as a degree seeking student. |
| Application for Readmission as a Degree Seeking Student | Application form for former students to return to Austin College as a degree seeking student. More information about the Readmission process can be found at the Registrar website > Readmission. |
| Application for Non-Degree Seeking Student | Application form for non-degree seeking students to take courses on a transient basis. |
| Current Students and Mentors | |
| Transfer Credit Application to Breadth Requirements | For students with transfer credit upon entering AC, petition form to have transfer coursework apply to breadth requirements. |
| FERPA Release of Information Form | Form for current and former students to grant access to student record information to a third-party; Students must be in the presence of an AC official for the signed request to be valid. Allows one-time instance access only. |
| Major and Minor Declaration and Changes | Form for students to declare or change majors, minors, and catalog year. |
| Major and Minor Program Course Substitutions and Waivers | Form for academic departments to communicate course substitutions and program waivers for majors and minors. |
| Individually-Designed Program Prospectus | Form for students and mentors to complete to define the motivation and parameters for an individualized major or minor. |
| Petition for Exception to Policy | Form to request special consideration to deviate from AC policies and procedures – used for actions such as late add, late drop, late change of grading system, approval for transfer course not typically accepted at AC, course overload, and more. |
| Transfer Approval Form | Form for current AC students to request a review of courses and approval that they plan to take to transfer back to AC; Articulates the requirements met for degree. |
| Student Proposal for Directed or Independent Study or Honors Project Form | Form for students to propose an independent study (490 courses), directed study (260 and 460 courses), and departmental Honors projects (491 courses); After this approval has been granted the course number will be created for registration. |
| Application for Graduation | Form for graduating seniors to apply for graduation and a diploma. More information about Graduation and Commencement can be found at the Registrar website > Graduation. |
| Transcript Request Form | Form to request that an official transcript be sent to a particular institution/organization; Current students make requests in WebHopper and via the National Student Clearinghouse. |
| International Students | |
| Check-In Form
(RooDocs Workflow form) |
Required form for all students with F visas; Must be completed at the beginning of each term to ensure proper reporting of attendance. |
| Concurrent Enrollment Request Form | Form for international students who want to split their enrollment between two different institutions in one semester which would make them part-time at both institutions. |
| OPT I-20 Request Form | Form to initiate advising and development of an I-20 to support an OPT application. |
| OPT 17-Month STEM Extension Request Form | Form to initiate advising and development of an I-20 to support an OPT STEM extension application. |
| H-1B Gap Extension I-20 Request Form | Form to initiate advising and development of an I-20 to support an H-1B Gap Extension application. |
| Permission to Work On-Campus | Used by international students to gain permission to work on campus. Must be signed by the potential employer and returned to the Registrar’s Office for review and permission. |
| Reinstatement Request Form | Form to initiate the reinstatement process for an F-1 visa when out of status has been reported to SEVIS. |
| Faculty | |
| Special Topics Proposal Form
(RooDocs Workflow Form) |
Form completed each time to offer a departmental 250, 350 or 450 course. Must have approval from chair/director, dean, and VPAA. Access a PDF Guide on how to successfully complete the form. |
| New Course Proposal Form
(RooDocs Workflow Form) |
Form to request to add a course to the offerings for a department or program; Also used to make a former special topics course a regular course offering and petition changes in Breadth, Writing, Quantitative or Language Competencies. Access a PDF Guide on how to successfully complete the form. |
| Course Changes Request Form
(RooDocs Workflow Form) |
Form to petition the Curriculum Committee for changes to an existing course in the catalog. |
| Data Request Form | Online form to request data from Institutional Research which support the functions of the institution. |
| Grade Change Form | Log-in to the Intranet and access Forms from the Academic Affairs page. |
| Academic Course Credit Declaration Form | Documents how the course meets contact hours and student engagement. |
| Curriculum Proposal for New Major or Minor Handout | Guide for the information to be included in a memorandum to the Curriculum Committee to create a new major or minor program of study. |
| Curriculum Proposal for Changes to Existing Major or Minor Handout | Guide for the information to be included in a memorandum to the Curriculum Committee to change an existing major or minor program of study. |
| Foundation Writing (FW) Course Form | Downloadable form. See instruction on the form for completion and return. |
| Advanced Writing (AW) Course Form | Downloadable form. See instruction on the form for completion and return. |
| Global Diversity Course Designation Form | Downloadable form. See instruction on the form for completion and return. |
| Quantitative Competency Course Designation Form | Downloadable form. See instruction on the form for completion and return. |
| Systems of Power, Privilege, and Inequality Course Designation Form | Downloadable form. See instruction on the form for completion and return. |
| Applied Learning Credit Bearing Course Designation Form | Downloadable form. See instruction on the form for completion and return. |
| Applied Learning Non Credit Bearing Course Designation Form | Downloadable form. See instruction on the form for completion and return. |
RooDocs Support Materials
RooDocs Quick Reference Guide (PDF handout; updated Aug 1, 2016)
RooDocs Quick Reference Video (approx. 5 min)
RooDocs Workflow Guide – Sample Special Topics Approvals (PDF handout)
RooDocs Workflow Navigation Video (approx. 5 min)